Posted Stamp Generator
Create a POSTED stamp with date and reference lines for bookkeeping documents.
Make this seal your own
Open this template in the free online editor to change the text, fonts, colors and size, then export a transparent PNG or vector SVG.
Customize in editorAt a glance
- Shape
- Rectangular stamp
- Ink colour
- #15803D
- Typeface
- Arial
- First line
- POSTED
- Lines
- 3 lines
- Border
- Double ring
About this seal
In bookkeeping, POSTED marks a source document whose entry has been posted to the ledger. It closes the loop between paper and books: anyone picking up the invoice or voucher can see it has already been accounted for and under which reference.
Common uses
- Vouchers and invoices posted to the ledger
- Bank deposit slips reconciled to the books
- Journal entry support documents
- Month-end close checklists
How to create it
- Open the template — the green rectangular box stamp reading “POSTED” is pre-applied.
- Edit the fill-in lines under the word, or type the date, initials or reference before exporting.
- Change the colour if your office uses a different convention — green is the usual choice for this stamp.
- Download a transparent PNG (or SVG with Pro).
- Place it on a PDF or Word file with the document stamp tools, or print it on labels.
Frequently asked questions
What reference goes on a posted stamp?
Usually the journal or voucher number from the accounting system, so the paper can be traced to the entry.
Why green?
Green reads as “done” in most offices, which suits a stamp that closes a step. Any colour works if your team has its own convention.
Legal & usage
An office stamp is a status marking, not a signature, certification or official classification. Use it on documents you are entitled to annotate, and do not use it to misrepresent a document's status to others.
Related templates
Read more
- Are Image Seals Legally Valid?A generated seal image looks official, but does it carry legal weight? What an image seal can and can't do, the risks of misuse, and lawful ways to use it.
- How to Design a Company Seal: A Complete GuideEvery element of a company seal (ring text, fonts, center star, borders, anti-counterfeit codes) and how to combine them into a clean, balanced design.
- How to Add a Seal to a PDF or Word DocumentStep-by-step: export a transparent seal and place it cleanly into Word, PDF, or an image, over the content without pushing it around.
- How to Create a Transparent PNG SealWhy seals need a transparent background, how to export one, when to use high-resolution or SVG instead, and how to place it cleanly into documents and images.