Entered Stamp Generator

Make an ENTERED stamp for invoices and forms that have been keyed into your system.

Make this seal your own

Open this template in the free online editor to change the text, fonts, colors and size, then export a transparent PNG or vector SVG.

Customize in editor

At a glance

Shape: Rectangular stamp
Ink colour: #1D4ED8
Typeface: Arial
First line: ENTERED
Lines: 3 lines
Border: Double ring

About this seal

Accounts payable teams stamp ENTERED on an invoice once it has been keyed into the accounting system, so the same bill is not entered twice. It usually carries the entry date and the clerk's initials, and sits beside the approval and PAID stamps that follow later in the process.

Common uses

Supplier invoices keyed into accounting software
Timesheets and expense forms entered into payroll
Orders entered into an ERP
Registration forms captured into a database

How to create it

Open the template — the blue rectangular box stamp reading “ENTERED” is pre-applied.
Edit the fill-in lines under the word, or type the date, initials or reference before exporting.
Change the colour if your office uses a different convention — blue is the usual choice for this stamp.
Download a transparent PNG (or SVG with Pro).
Place it on a PDF or Word file with the document stamp tools, or print it on labels.

Frequently asked questions

How is ENTERED different from POSTED?

ENTERED usually means data was keyed in; POSTED means the entry was committed to the ledger. Some teams use one stamp for both — follow your own process.

Does the stamp replace an audit trail in the software?

No. It is a paper-side marker; the accounting system's own log is the authoritative record.

Legal & usage

An office stamp is a status marking, not a signature, certification or official classification. Use it on documents you are entitled to annotate, and do not use it to misrepresent a document's status to others.