Certified True Copy Stamp Generator (Australia)
Design the certification stamp Australian JPs, lawyers, pharmacists and other authorised people put on photocopies — the standard "true and correct copy of the original document sighted by me" wording with lines for name, qualification, signature and date.
Make this seal your own
Open this template in the free online editor to change the text, fonts, colors and size, then export a transparent PNG or vector SVG.
Customize in editorAt a glance
- Shape
- Rectangular stamp
- Ink colour
- #1E3A8A
- Typeface
- Arial
- First line
- CERTIFIED TRUE COPY
- Lines
- 6 lines
- Border
- Single ring
About this seal
A certified copy is a photocopy that an authorised person has compared with the original and endorsed. Australian organisations — universities, banks, employers and government agencies — most often ask for the wording "I certify that this is a true and correct copy of the original document sighted by me", followed by the certifier's signature, printed name, qualification (for example Justice of the Peace, pharmacist or police officer) and the date; some also want a registration number or phone number. Who may certify depends on the receiving body, but the people who can witness a Commonwealth statutory declaration — JPs, legal practitioners, doctors, pharmacists, nurses, police officers and others listed in the Statutory Declarations Regulations — are widely accepted. Most bodies want every page certified. Check first: many online applications, including most visa applications to the Department of Home Affairs, now accept clear colour scans of the original instead of certified copies, and a document in another language needs a certified translation, not just a certified copy.
Common uses
- Certifying copies of passports, birth certificates and driver licences
- Academic transcripts for university, scholarship and job applications
- Bank, superannuation and Centrelink paperwork
- Copies for overseas bodies that ask for documents certified in Australia
How to create it
- Open the template — the certification wording and blank lines are pre-applied.
- Keep the wording the receiving organisation asks for, or edit it to match their form.
- Leave the name and qualification lines blank, or pre-fill them if the stamp is for one certifier.
- Size the stamp so it fits the margin of an A4 page.
- Export a transparent PNG, SVG or PDF to have it made as a rubber stamp.
Frequently asked questions
Who can certify a copy of a document in Australia?
It depends on the organisation asking. Most accept the people who can witness a Commonwealth statutory declaration, such as JPs, lawyers, doctors, pharmacists, nurses and police officers. Check the receiving body's list before you go.
What wording should a certified copy have?
The usual wording is "I certify that this is a true and correct copy of the original document sighted by me", followed by the certifier's signature, name, qualification and the date.
Do I need to certify every page?
Usually yes. Some organisations accept certification of the first page with the total number of pages noted, but certifying each page is the safe default.
Legal & usage
Stamps render in your browser for design and demonstration. The stamp does not certify anything on its own: a copy is certified only when an authorised person has seen the original and signs. Never stamp and sign a copy of a document you have not compared with the original.
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