Faxed Stamp Generator
Make a FAXED stamp with date and initials lines to record when and by whom a document was sent.
Make this seal your own
Open this template in the free online editor to change the text, fonts, colors and size, then export a transparent PNG or vector SVG.
Customize in editorAt a glance
- Shape
- Rectangular stamp
- Ink colour
- #1D4ED8
- Typeface
- Arial
- First line
- FAXED
- Lines
- 3 lines
- Border
- Double ring
About this seal
A FAXED stamp records that a paper document has already been transmitted, so nobody sends it twice and the file shows when it went out. Medical offices, law firms and logistics desks — where fax is still in daily use — typically stamp it with the date and the sender's initials.
Common uses
- Medical records and prescriptions sent by fax
- Signed forms returned to insurers or courts
- Purchase orders sent to suppliers
- Proof of transmission in a paper file
How to create it
- Open the template — the blue rectangular box stamp reading “FAXED” is pre-applied.
- Edit the fill-in lines under the word, or type the date, initials or reference before exporting.
- Change the colour if your office uses a different convention — blue is the usual choice for this stamp.
- Download a transparent PNG (or SVG with Pro).
- Place it on a PDF or Word file with the document stamp tools, or print it on labels.
Frequently asked questions
Why stamp a document after faxing it?
It prevents duplicate sends and gives the file an audit trail: date, sender, sometimes the destination number.
Can I print the date automatically?
Yes. The editor has an automatic date option that prints the current date on each export instead of a blank line.
Legal & usage
An office stamp is a status marking, not a signature, certification or official classification. Use it on documents you are entitled to annotate, and do not use it to misrepresent a document's status to others.
Read more
- Are Image Seals Legally Valid?A generated seal image looks official, but does it carry legal weight? What an image seal can and can't do, the risks of misuse, and lawful ways to use it.
- How to Design a Company Seal: A Complete GuideEvery element of a company seal (ring text, fonts, center star, borders, anti-counterfeit codes) and how to combine them into a clean, balanced design.
- How to Add a Seal to a PDF or Word DocumentStep-by-step: export a transparent seal and place it cleanly into Word, PDF, or an image, over the content without pushing it around.
- How to Create a Transparent PNG SealWhy seals need a transparent background, how to export one, when to use high-resolution or SVG instead, and how to place it cleanly into documents and images.