Obsolete Stamp Generator
Create an OBSOLETE stamp for documents withdrawn from use in a quality system.
Make this seal your own
Open this template in the free online editor to change the text, fonts, colors and size, then export a transparent PNG or vector SVG.
Customize in editorAt a glance
- Shape
- Rectangular stamp
- Ink colour
- #B91C1C
- Typeface
- Arial
- First line
- OBSOLETE
- Lines
- 2 lines
- Border
- Double ring
About this seal
OBSOLETE marks a document that has been withdrawn and must not be used, typically in ISO 9001-style document control where obsolete documents that are retained must be identified so they cannot be mistaken for current ones.
Common uses
- Withdrawn procedures and forms
- Discontinued product specifications
- Retired drawings kept for reference
- Archived quality records
How to create it
- Open the template — the red rectangular box stamp reading “OBSOLETE” is pre-applied.
- Edit the fill-in lines under the word, or type the date, initials or reference before exporting.
- Change the colour if your office uses a different convention — red is the usual choice for this stamp.
- Download a transparent PNG (or SVG with Pro).
- Place it on a PDF or Word file with the document stamp tools, or print it on labels.
Frequently asked questions
Do obsolete documents have to be kept?
That depends on your retention rules. If you keep them, marking them clearly is what prevents unintended use.
Is this stamp required by ISO 9001?
The standard asks that obsolete documents retained for any purpose be suitably identified; a stamp is one common way to do it, not a mandated format.
Legal & usage
An office stamp is a status marking, not a signature, certification or official classification. Use it on documents you are entitled to annotate, and do not use it to misrepresent a document's status to others.
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